ChaufferDeskThe All-in-One Booking, Dispatch & Compliance Platform for UK Chauffeur Fleets.
ChaufferDesk turns web booking requests into confirmed jobs, assigned drivers and invoices, and warns you before any MOT, PHV licence or insurance expires. Originally built alongside an 11-vehicle operator in Oxford to fix real daily admin headaches.
One system instead of five browser tabs.
Booking intake, fare quoting, driver assignment and invoicing, in the order a job actually happens.
Automated booking intake
Requests from your website land in one structured queue instead of a shared inbox. Every job keeps its pickup, vehicle class and passenger details attached, with nothing retyped by hand.
Fare suggestion engine
Suggests a fare from distance or time, so a quote goes out in seconds instead of a manual mileage lookup.
Invoicing & billing
A confirmed job closes out to a VAT-ready invoice automatically, sent and tracked until it's paid.
No more spreadsheets
Bookings, drivers and billing in one place, not a workbook only one person understands.
Driver assignment
Match jobs to available drivers and vehicles without a phone tree.
Install it as an app
Add it to your home screen from any phone or tablet for a full-screen, app-like experience, no app store required.
Compliance tracking
MOT, PHV vehicle and driver licences, insurance, road tax and DBS dates in one place. Get alerts before anything expires, and optionally block jobs from being confirmed with a lapsed driver or vehicle.
From enquiry to paid invoice, in four steps.
Capture booking
A request comes in from your web form and is logged automatically with pickup, drop-off and passenger details.
Auto-quote fare
The fare engine suggests a price from distance and time, ready to send in seconds.
Confirm
The admin confirms, and the job is assigned to an available driver and vehicle.
Invoice
On completion, the job closes out to a VAT-ready invoice, sent and tracked automatically.
Transparent pricing, no contract, cancel anytime.
Priced for the fleet size you actually run, plus a one-time onboarding fee so nothing shows up later.
View full plan details- Booking intake with automated fare suggestions
- Flight status lookup for airport pickups
- VAT-ready branded invoicing
- Vehicle & driver compliance tracking
- Email support
- Everything in Starter
- Spreadsheet import for existing clients
- Priority support
- Everything in Fleet
- Multiple depots & teams
- Onboarding, pricing & contract terms discussed on your call
Traditional dispatch software locks you in before you've placed a booking.
Many established platforms charge a large setup fee and tie operators into multi-year contracts before they've seen a single job through the system. ChaufferDesk's onboarding costs a fraction of that, and there's no contract behind it.
Questions operators ask before switching.
No. ChaufferDesk is billed monthly with no fixed term. Cancel from your account at any time and you won't be billed again.
There's a one-time £300 onboarding fee on the Starter and Fleet plans, covering data migration and connecting your booking form to your website. There's no fixed contract so you can cancel anytime after that.
Yes. Fleet and Enterprise plans include a spreadsheet import for existing clients, standing accounts and upcoming bookings during setup.
All plans include email support. Fleet includes priority support, and Enterprise includes a dedicated onboarding call.
You can move to the Enterprise plan at any time. There's no penalty or re-signing for changing plans as your fleet grows.
That's our Enterprise plan where pricing and onboarding are tailored to your setup. Book a call and we'll work out the details together.
Yes. Invoicing is VAT-ready and priced in GBP, built around how UK executive chauffeur bookings and billing actually work.
See ChaufferDesk on your own bookings.
Leave your email and we'll set up a short walkthrough on your fleet size and booking volume. No contract, cancel anytime.